Oleh: Amin Hazyq
Klinik Kerjaya Perintis
Kertas kerja pengurusan atau management paper lazimnya diperlukan
apabila kita hendak memohon sesuatu daripada pihak
pengurusan, sebagai contoh:
i. memohon peruntukan untuk menjalankan sesuatu projek
ii. memohon kelulusan untuk membeli sesuatu barang atau
peralatan
iii. membuat perbandingan fakta untuk membuktikan
sama ada sesuatu projek itu perlu dilakukan atau tidak
iv. memohon untuk membuat ubahsuai pejabat, dan
sebagainya.
Kertas kerja pengurusan haruslah sistematik, mempunyai
latar belakang projek atau tajuk secara menyeluruh dan
mengemukakan hujah untuk menyokong semua yang
dicadangkan. Kertas kerja pengurusan juga harus diakhiri
dengan cadangan dan pendapat peribadi pemohon
sebagai penguat hujah.
Berikut ialah contoh kertas kerja pengurusan (tetapi dalam
B. Inggeris. Jika mahukan yang dalam B. Melayu, bolehlah terjemahkan
kertas kerja pengurusan ini) yang boleh digunapakai.
MANAGEMENT PAPER TO REQUEST FOR RENOVATION
Kuching service centre started with only 2,000 sqft area in 1999 but due to the increased number of staff, it was expanded in July 2001 to 3,000 sqft through acquisition of next door unit.
At present, Kuching service centre has 35 staff and is in the process of hiring 10 more staff for Customer Service Department. The purpose of this expansion is to set up a new unit which is Customer Service to cater for increasing demand of information from customers.
This expansion will involve minor changes in the left wing of the office and some renovation. We will also need additional office furniture and equipment.
Construction:
Three companies have quoted for this project:
1) Bellamy Enterprises
Price quoted : RM8,100.00
2) Yong Huat Construction
Price quoted : RM8,500.00
3) Lok Chen Ho Carpenter
Price quoted : RM9,540.00
Please refer to the quotations and the plan attached for details.
Recommendation:
Based on the price comparison, Bella Enterprise quoted the least and therefore recommended for this project. They have also done a few minor repair works for our office before and had proved that their workmanship is commendable.
The present system is unable to cater for the increased number of customer database and therefore, minor upgrading is needed.
Cost incurred:
RM23,300.00 to upgrade existing system, increase memory and provide backup.
10 sets of office cubicles 340.00 x 10 = RM3,400.00
10 sets of chairs, 5’ tables c/w 3 drawers and side tables = RM5,000.00
10 units of personal computers model Acer 100 = RM30,000.00
Total = RM38,400.00
Estimated cost for renovation, upgrading of computer system and purchase of furniture and equipment = RM69,800.00
20% contingency on renovation = RM13,960.00